POSITION SUMMARY

The Product Development Coordinator plays a critical role of support to Design, Sales, Operations, Licensing, Production and other Vida departments through project organization, calendar management, sample tracking, and cross-functional collaboration. This individual ensures clear and seamless communication between internal teams and external partners while maintaining organization across product development operations.

Compensation: $65-70k

KEY RESPONSIBILITIES

Sample Management

• Track and manage all incoming and outgoing product samples and packages
• Maintain and organize the Product Development (PD) product closet, ensuring all samples are properly stocked, cataloged, and accessible
• Oversee sample requests and distribution for cross-functional teams, including Licensing, Operations, Marketing, Sales, and other departments as needed
• Track return of Customer Style-out Salesman Samples
• Tracking and Maintaining Logs for FIT/CONFIRMATION/APPROVAL/PROTO samples

Product Development Duties

• Prepare specs (set up files and data entry) to support Design team
• BSN image upload (image for UPC label)
• Maintain office and digital organization (mini-walls, detail walls etc.) for easy communication with internal/external partners
• Prepare materials/swatches for development; liaison with Licensor, internal/external product development partners
• Shipments-FIT APPROVALS/DEVELOPMENT PKGS packages (swatches, originals, proto corrections etc.), Product Confirmation samples, TOPS (ensuring correct procedures for each customer is followed)
• Maintain Commercialization Packages as needed - (Last data, Insole and Pattern information)
• Market and Trend Research as needed
• Assist with Product Confirmation process (pull existing samples/swatches for comparison)
• Support product development workflows by ensuring timely communication and follow-through on key initiatives

Calendar and Meeting Management

• Schedule and coordinate internal meetings as well as meetings with external partners/vendors
• Prepare for weekly technical fitting sessions; Compile meeting notes/comments with clear photographs
• Record/Track Product Confirmation dates to track progress of development process to ensure timely approvals and avoid delivery delays
• Manage agendas and recaps of all meetings

Cross-Functional Communication

• Review sales sample images; Track Receipt and ensure they are in proper format – follow up with internal/external partners to resolve issues
• Maintain Shared High Resolution Image Folder for vendor partners
• Create and update line sheet information; maintain throughout the development process until samples are received
• Serve as a key point of coordination between Design and cross-functional stakeholders to ensure alignment on sample needs, timelines, and project milestones

Executive & Vendor Partnership Support

• Attend Product Development meetings and provide meeting support as needed
• Participate in meetings with outside vendors to support communication, project tracking, and follow-up actions

QUALIFICATIONS

• Strong organizational and project management skills with exceptional attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office, Adobe Creative Suite a plus, AI proficiency a plus
• Ability to work cross-functionally and build relationships across departments and external partners
• 1 - 2 years prior experience in footwear, product development, merchandising, or a related field preferred

KEY COMPETENCIES

• Organization and prioritization
• Attention to detail
• Communication and collaboration
• Problem-solving and decision-making
• Time management
• Adaptability in a fast-paced environment

Actual salary will be determined based off candidate’s skill sets, years of experience, and other job-related factors. Thank you in advance for your interest in this opening. Vida Shoes International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status. At this time, only qualified candidates will be contacted.

Direct applicants only, no third-party staffing inquiries, please.

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